Find answers to common questions about our office water delivery services. If you need additional information, our team is ready to help.
We provide 18.9-litre bottles, which are the standard size for office coolers and dispensers. This volume is practical for workplaces as one bottle typically serves 8-12 people for approximately one week, depending on usage patterns.
For smaller offices or meeting rooms, we also supply 11-litre bottles that fit compact dispensers. All bottles are manufactured from food-grade materials and undergo thorough cleaning and sanitization before each refill to maintain hygiene standards.
Orders placed before 2 PM on weekdays are typically delivered the next business day. For clients in central London areas, same-day delivery is available for urgent requests placed before 11 AM.
We operate scheduled delivery routes Monday through Friday between 9 AM and 6 PM. Saturday deliveries are possible for orders placed by Thursday afternoon. Our system sends automatic reminders before scheduled deliveries, and you can track your order status through our client portal.
Yes, we offer both rental and purchase options for coolers and dispensers. Our rental programme includes free installation, regular maintenance, and replacement if equipment malfunctions. Floor-standing models with both hot and cold taps are popular for offices with 10+ employees.
Desktop dispensers suit smaller spaces or reception areas. All units feature stainless steel reservoirs and energy-efficient cooling systems. We stock models from established manufacturers with 2-year warranties. Our technicians handle installation within 48 hours of delivery for rented equipment.
Our minimum order is 2 bottles per delivery for locations within the M25. This requirement helps maintain efficient delivery routes and competitive pricing. Offices typically order 4-8 bottles monthly, depending on staff size.
For businesses outside central London, the minimum may be 4 bottles due to extended delivery distances. We offer flexible ordering schedules - weekly, fortnightly, or monthly - and you can adjust quantities through your account dashboard. Standing orders receive a 5% discount compared to one-time purchases.
Our water is sourced from protected natural springs in the Cotswolds region. The source undergoes geological protection to prevent contamination, and we hold current abstraction licences from the Environment Agency.
The treatment process includes multi-stage filtration through sand and carbon filters, UV sterilization, and ozonation to eliminate bacteria without adding chlorine. Regular testing by independent laboratories verifies compliance with UK drinking water standards. Each batch receives quality certification, and test results are available to clients upon request.
We accept all major credit and debit cards including Visa, Mastercard, and American Express. Direct debit is available for regular monthly deliveries and offers the most convenient payment option as invoices are settled automatically.
Business accounts can request invoice billing with 14-day payment terms after credit approval. Bank transfers are accepted for large orders exceeding £500. All transactions are processed through secure payment gateways compliant with PCI DSS standards. VAT receipts and invoices are emailed immediately after each transaction.
Absolutely. Our drivers deliver bottles directly to your designated location within the building. When setting up your account, specify the floor number, department name, or exact room location in the delivery instructions.
For buildings with restricted access or security requirements, we coordinate with reception staff or building management. If you need bottles placed in multiple locations across different floors, this can be arranged at no additional charge. Our drivers carry trolleys to transport bottles efficiently through corridors and onto lifts.
We operate a closed-loop bottle return system. Empty bottles are collected during each delivery visit at no charge. Our drivers exchange empty bottles for full ones, making the process seamless for your office.
Returned bottles are transported to our cleaning facility where they undergo intensive washing with food-safe detergents, high-temperature sanitization, and inspection for damage. Each bottle can be reused approximately 40-50 times before recycling. This system reduces plastic waste significantly compared to single-use containers and forms part of our environmental commitment.
Both options are available. We provide flexible ordering without long-term contracts - order whenever you need supplies. This works well for businesses with variable consumption or seasonal fluctuations.
Alternatively, our subscription plans offer scheduled deliveries at discounted rates. 12-month agreements include free cooler rental and priority delivery slots. Contract terms are straightforward with 30-day cancellation notice. Many clients start with flexible ordering to establish consumption patterns, then switch to subscriptions once requirements are clear.
We deliver throughout Greater London including all central boroughs such as Westminster, Camden, Islington, Southwark, and the City of London. Our coverage extends to outer areas including Croydon, Barnet, Bromley, Ealing, and Richmond.
Deliveries are also available in surrounding counties including parts of Hertfordshire, Essex, Surrey, and Berkshire. Enter your postcode on our website to verify service availability in your location. For areas outside our standard delivery zone, we can arrange service for orders meeting minimum quantity requirements.
Xibiba was established in 2015 by a team of three logistics professionals who identified a gap in the London market for dependable office water delivery. Starting with a single van and 12 corporate clients in the Richmond area, we have grown into a service covering 47 postcodes across Greater London.
The concept emerged from direct experience. Our founders worked in office management and witnessed recurring issues: late deliveries, incorrect orders, and lack of communication from suppliers. After conducting research with 85 businesses in South West London, they confirmed these problems were widespread.
We launched with a straightforward promise: deliver what was ordered, when it was promised, and respond to queries within two hours. This approach proved effective. By the end of our first year, we served 94 offices. By year three, that number reached 380.
Our mission: To provide London businesses with water delivery that works as it should—on time, accurately, and without hassle. We aim to be the service that office managers don't have to think about because it simply functions correctly.
We focus on operational reliability rather than expansion for its own sake. Our fleet of 11 vehicles operates on optimized routes, reducing delivery windows and fuel consumption. Each driver carries a mobile device linked to our dispatch system, allowing real-time updates and route adjustments.
Our team includes 23 staff members: 11 drivers, 6 warehouse personnel, 4 customer service representatives, and 2 operations coordinators. Drivers receive training in manual handling (accredited by IOSH), customer interaction, and route efficiency. Average tenure is 4.2 years, which contributes to service consistency.
We stock five water brands and three cooler models. Orders are processed through an online portal that integrates with our inventory system. Clients receive automatic reminders when their typical reorder date approaches, though they can adjust schedules at any time.
Our warehouse in Wandsworth operates Monday through Saturday, with deliveries scheduled in two-hour windows. We maintain a 96% on-time delivery rate, measured by arrival within the specified window. When delays occur, clients receive notification via SMS or email at least 30 minutes before the scheduled time.
We deliver during the agreed window or notify you in advance. Our dispatch system tracks every order from warehouse to delivery, with updates accessible through your account dashboard.
Pricing is listed on our website with no hidden fees. Delivery charges are calculated by postcode and order size. You receive itemized invoices and can access your order history at any time.
Customer service operates Monday to Friday, 9:00 to 18:00, and Saturday, 10:00 to 14:00. Average response time to email queries is 1.5 hours. Phone calls are answered by a person, not an automated system.
Our route optimization reduces delivery times and environmental impact. We consolidate orders where possible and use vehicles appropriate to load size, from small vans for single-cooler deliveries to larger trucks for bulk orders.